Topics Map > Classlist

Learn@UW (UW-Madison Only) - Adding Participants to a Course

Learn@UW allows Instructors and Affiliate Administrators to control the Classlist, including adding participants. There are several different ways to do this.

For more information about the various roles available for users, click here.

Note: A user must have activated their NetID in order to be added as a participant. To add a user with a recently activated NetID, the instructor will have to wait 24-72 hours. Learn@UW needs to reflect ISIS enrollment.

Important: To comply with federal student privacy law, students must be made aware of all guests who have access to a course. This is true regardless of whether the access is as an instructor or student.


Registration Tool

  1. Click on Course Admin in the navigation bar, then select Edit Course in the drop-down menu.
  2. Select registration.jpg under the Learning Management heading.
  3. Click on addparticipant.jpg. Do NOT use the "Search For" box.
  4. In the search box, type the last name, first name or NetID of the person you are looking for. Click Search.
  5. Check the box next to the name of the person you wish to add, and select the role you wish them to be enrolled as.
  6. When finished click Enroll.

If a user does not currently have an account within Learn@UW but needs to have one created for enrollment in a course, please fill out the form found here and the Learn@UW Team will create the account.

Affiliate Administrators, however, have the ability to create and enroll user accounts. Please see Learn@UW (UW-Madison Only) - Creating and Enrolling non-NetID Users for instructions.


Using the Classlist

  1. Click on Communication in the navigation bar, and then select Classlist from the drop-down menu.
  2. Next click Add.png and chose Add existing users from the drop-down menu.
  3. In the search box, type the last name, first name, NetID, or email address of the person you are looking for. Click the magnifying glass to search.
    Search2.png
  4. Check the box next to the name of the person you wish to add, and select the role you wish them to be enrolled as.
  5. When finished click Enroll.

The search yielded no results?
  1. We recommend you search by either NetID or last name.
  2. It is possible that the person you are searching for is already in the course. Click Cancel to go back to the classlist to look for them.

If a user does not currently have an account within Learn@UW but needs to have one created for enrollment in a course, please fill out the form found here and the Learn@UW Team will create the account.

Affiliate Administrators also have the ability to create and enroll user accounts. Please see Learn@UW (UW-Madison Only) - Creating and Enrolling non-NetID Users for instructions.


Enroll Multiple Existing Users Via Spreadsheet Import

Step 1 of 2: Create the Import Spreadsheet

Important: If your course is in the Timetable and you are planning on bulk enrolling users that have NetIDs, do NOT use this method as those users will be automatically added to your course.
  1. Open spreadsheet software (such as Excel) and enter the following data for each user you would like to create and enroll. Then, save the file as Windows Comma Separated (.CSV).

    The spreadsheet should include the following information about each new user, in this order:

    • Username: User ID the student will use to log on to Learn@UW. This may be their Visitor Login or their NetID, depending on their affiliation with the University.
    • Email: The participant's email address. While not required, it is recommended you provide an email address for all users so that they will receive email correspondence sent from the instructor.
    • Role: Role within the course. In most cases this will be "Student."
    • Is Active: This value indicates whether the user is active within Learn@UW, and should always be "1."
    • Change Password: This value should always be "FALSE."
NOTE: DO NOT include the field titles in the spreadsheet.

Here is an example spreadsheet containing 2 Visitor Accounts and 2 NetID Accounts:
spreadsheet

Step 2 of 2: Import the File

  1. Access the Learn@UW course.
  2. Go to Edit Course (in the default navbar, you'll find this option under the Course Admin drop-down menu).
  3. Click the Classlist link.
  4. Click the blue Add Participants button, then select the Import users from a file on your computer option. You'll see the Import Users From File screen.
  5. BulkUsers
  6. Next to Import File, click the Choose File button.
  7. Navigate to the .CSV file and select it.
  8. If you would like an enrollment email sent to the enrollees in the .CSV file, select the Send email to new users checkbox.
  9. Click the blue Import button. After the import is complete, you will see the Confirmation of Enrollment screen. If you encounter enrollment errors, please contact learnuwsupport@doit.wisc.edu for assistance.

To create and bulk enroll users that do not currently have accounts within Learn@UW, please contact the Help Desk for further assistance.

Roles - Madison Only

At Madison, there are six available roles: Instructor, Student, TA-Grader, Visitor-Auditor, Librarian, and Advisor.

  • Instructor: Instructors have administrative control over the entire course.
  • Student: Student has participation-only access to the course (no administrative control). Adding a student does not officially enroll them in the class. Students must still enroll with the online registration system to be officially enrolled in the class. Student enrollment (drop/adds) in the classlist is updated each night. See Learn@UW (UW-Madison Only) - Student Roles for a list of the different student roles.
  • TA-Grader Role
  • Visitor-Auditor Role
  • Librarian Role
  • Advisor Role

See Also:




Keywords: learn@uw learnuw d2l desire2learn classlist enroll enrollment TA instructor student participant yielded adding affiliate admin bulk enroll   Doc ID: 3182
Owner: John T.Group: Learn@UW Madison
Created: 2004-08-29 19:00 CDTUpdated: 2014-01-27 12:01 CDT
Sites: DoIT Help Desk, Learn@UW Madison, Learn@UW Utility